Data Governance
91ÊÓƵ collects, uses and maintains a significant amount of data. This includes, but is not limited to student, employee, research and finance data. Institutional data supports 91ÊÓƵ’s mission of teaching, research and service. To promote consistency and foster understanding across the wide spectrum of data, it must be accessible, accurate, clearly defined and easily integrated across campus information systems. There must also be systematic policies and procedures for data ownership, usage, documentation and access.
91ÊÓƵ works closely with the to ensure alignment with the other four campuses in developing definitions, standards, and policy around data governance.Ìý
Data Groups and Roles
Transparent data governance allows 91ÊÓƵ to collaboratively and intentionally work together to best leverage data while knowing where it is stored, who is accessing it, how it’s secured, and what we are using it for. The diagram on this page, which is based on , Ìýprovides a framework to further build out our data governance processes, policies, principles, structures and roles. Ìý
A system for defining who within 91ÊÓƵ has the authority and control over data assets and how those data assets may be used. It encompasses people, process, and technology.
Data Governance Committee
The Data Governance Committee recommends business practices for data governance that span data steward areas ensuring these align with university strategic objectives. 91ÊÓƵ Data Governance is one of the six core committees that comprise campus-wide IT Governance.
Data Governance Roles
Data trustees are accountable for managing, protecting, and ensuring the integrity and usefulness of university data. Data trustees are responsible for ensuring the university is following its policies and is in compliance with federal and state laws and regulations. Data trustees, in consultation with the System Data Governance Executive Committee, shall identify the criticality and sensitivity of data. Data trustees are appointed by the president, chancellors, or their delegates and are typically an administrative officer of the university or departmental director.
More information is coming soon about 91ÊÓƵ's Data Trustees.
Data stewards will often have data custodial responsibilities, but are distinguished from custodians by delegated decision-making authority regarding the data. Data stewards actively participate in processes that establish business-context and quality definitions for data elements. Data stewards are more likely to be associated with business functions than IT functions.
More information is coming soon about 91ÊÓƵ's Data Stewards.
Data custodians typically have control over a data asset's disposition, whether stored (at rest), in transit, or during creation. Custodians will often have modification or distribution privileges. Data custodians carry a significant responsibility to protect data and prevent unauthorized use. Data custodians often provide data to data users. Data trustees or data stewards may also exercise custodial roles and responsibilities. Data custodians typically are associated with IT units within the university, either central IT organizations or IT offices within academic and administrative units.
More information is coming soon about 91ÊÓƵ's Data Custodians.
Data users share responsibility in helping data stewards and custodians manage and protect data by understanding and following the IT and information security policies of the university related to data use.
Contact
A new Data Governance Program Manager will be joining 91ÊÓƵ in 2024. In the interim, please contact oitfeedback@colorado.edu.
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